Anonymization and Privacy

Data, Privacy, and Responsible Use

AI Miracle Factory does not collect student information, and we do not see or retain the content users enter into their AI interactions.

No student data should ever be uploaded into any AI platform unless it has been properly anonymized or scrubbed of personally identifiable information. The good news is that anonymizing documents is straightforward and can be done quickly with the right workflow.

There are several safe ways to work with AI responsibly. When possible, we recommend using:

  • ChatGPT Team

  • ChatGPT Enterprise

These environments provide:

  • No training on your data by default

  • Encryption in transit and at rest

  • Admin-level controls over data retention

  • SOC 2 compliance

For most individual classroom use, ChatGPT Team or Pro with chat history disabled is sufficient. Schools and districts with institutional compliance requirements should use Team or Enterprise environments. See below for other ways to anonymize data.

Anonymizing Student Data For Upload

  • Never upload anyone’s personal information into an AI website. It only takes a moment to anonymize a MS Word Doc. Google Docs can be downloaded as Word Docs, and has its own find and replace function as well.

    What the Find and Replace Function Does (and Why It’s Powerful for Anonymizing Data)

    • Find and Replace is a built-in tool in almost every program—Word, Adobe Acrobat Pro (in limited form), Excel, Google Docs, Google Sheets—that lets you automatically search for text and swap it out with something else.

      Instead of manually scanning a document for sensitive information (names, IDs, emails), Find and Replace allows you to locate everything instantly and replace it all in one action.

      It is one of the fastest ways to “sweep” a dataset before using it in ChatGPT.

      When you press Ctrl+F:

      • A small search window appears.

      • You type a word or number.

      • Every time you click Find Next, the program jumps to the next place that text appears.

      This is how you quickly identify where sensitive data lives without reading the whole document.

      What “Replace” Does

      Replace allows you to:

      • Swap all occurrences of a word with something else

      • Remove a word entirely

      • Replace names with pseudonyms

      • Replace IDs with placeholders

      • Strip email addresses or phone numbers in seconds

  • Never upload anyone’s personal information into an AI website. It only takes a moment to anonymize a PDF.

    The first thing that should be said is that to anonymize PDFs, you will need a paid subscription to Adobe Pro, which is about $20-$30 a month.

    The Pro version of Adobe Acrobat offers a Find and Redact function in the EDIT menu. The document can redact specific words or phrases you highlight.

    It can also find patterns of information like email addresses and phone numbers and automatically redact them.

    Another function that Pro has is it can redact entire pages.

  • 1. Turn Off “Chat History & Training”

    • Go to Settings → Data Controls → Chat History & Training.

    • Toggle it off.

    • This prevents your conversations from being used to improve future models and keeps your inputs out of training datasets.

    • You can still use all features, but chats will not be saved in your history.

    2. Use Temporary Chat (If Available)

    • Temporary chats automatically disable history and training.

    • Nothing from the temporary chat is saved to your account once you close it.

    3. Avoid Uploading Entire Raw Documents

    Even with protections on, you should avoid:

    • Uploading full IEPs

    • Full psychological reports

    • Files containing student names, ID numbers, parent information, phone numbers, addresses, or medical info
      Instead, upload excerpts or manually paste only the sections you need, after removing identifiers (details below).

    4. Verify That You’re Using a Privacy-Enhanced Tier

    If possible, use:

    • ChatGPT Team

    • ChatGPT Enterprise
      These versions offer:

    • Zero training on your data by default

    • Encryption in transit and at rest

    • Admin-level data retention controls

    • SOC2 compliance
      For most K–12 use, Team or Pro with history disabled is sufficient, but schools or districts seeking institutional compliance should choose Team/Enterprise.

    5. Use Browser Protections

    • Turn off browser extensions that read webpage content.

    • Use a private browser window.

    • Avoid shared or public computers.